Accounts Payable Intern (6 months Internship)

Roche Services & Solutions APAC

Job Description

Job Responsibilities:

  • Receiving, sorting, verifying, exception handling, bar coding, scanning, pre-archiving AP documents for further processing
  • Validate and Process PO and contract based invoices, Non-PO invoices, prepayments/down payments, etc.
  • Review of supplier open items (due invoices, credit notes, debit balance, etc.) before execution of payment
  • Prepares batch check runs, wire transfers, and ACH transactions.
  • Investigate and Reverse Non-Successful Payments
  • Perform month end closing activities according to the predefined schedule
  • Prepare monthly, quarterly or yearly reporting, e.g. monthly KPI report and other operational reports subject to the affiliates requirements
  • Perform AP balance sheet accounts reconciliations and clearing of aged items, e.g. GR/IR, GIT, Suspense account, etc.
  • Perform supplier statement of account reconciliation and follow up on open items for closure
  • Handling internal and external queries
  • Manage vendor relations and build effective partnerships.
  • Resolve all queries within the agreed timeline
  • Participate in any compliance audits and respond to audit queries if necessary
  • Perform back up function and other duties, including job rotation to other functional teams as and when required under “Buddy System”
  • Participate and support the teams in the implementation of projects
  • Assists with system integration and testing as and when required
  • Initiates process improvements and participate in implementation of process improvement projects
  • Performs some part of MDGS data verification

Key Accountabilities:

  • Ensure suppliers and intercompany invoices are processed timely and accurately within the SLA
  • Ensure suppliers invoices are paid on time according to the agreed payment term
  • Ensure intercompany invoices are paid according to intercompany payment schedule
  • Ensure all work documentation and work processes are updated and meet with Internal Control Financial Reporting (ICFR), group policies and guidelines, local statutory and legal requirements within agreed service timelines.
  • Ensure timeliness and accuracy of AP month end closing activities
  • Ensure internal and external queries are attended timely within the SLA

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Assistant Managers and Managers.

Qualifications & Experience Required

  • Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor&#;s Degree, Economics, Finance/Accountancy/Banking, Business Studies/Administration/Management, Commerce or equivalent.
  • Good communication skill and able to communicate effectively in English.
  • SAP knowledge or other ERP accounting systems and MS Office tools is preferable.
  • No work experience required.
  • Able to work at least six (6) months of internship duration.

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